How to Get a DMC Quote Faster for Your Client
A DMC's email quote takes 24–48 hours, and every change waits again. How travel agents get a priced land package quote in about 4–5 minutes.
Itinerary planning · · 5 min read
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To get a DMC quote faster, build the quote yourself on an online DMC instead of waiting for an email reply. A DMC’s reply by email usually takes 24–48 hours, and each change your client asks for means the same wait again. On MindDMC, a priced day-by-day itinerary takes about 4–5 minutes.
The faster quote matters because your client is not waiting only for you. The agent who answers first can reply while the client is still deciding.
What Is a DMC?
A DMC (destination management company) arranges the land part of a trip in a destination: hotels, transfers, activities and guides. A travel agent sends the DMC the client’s query and gets back a package quote. The agent then adds their own margin and sends the quote to the client.
What Is a Land Package?
A land package is everything on the ground: hotels, transfers, activities and sightseeing, and often trains and guides. It does not include flights. You quote the flights separately and plan the land package around the cities where your client arrives and leaves.
Why Does a DMC Quote Take So Long?
Because the quote is built by hand, over email. The usual route looks like this:
- You email the DMC with the client’s query: destination, dates, travellers and hotel level.
- The DMC team checks what is available and costs each part of the trip.
- You get the reply in 24–48 hours at the earliest.
- Your client asks for a different hotel or new dates.
- You email again, and wait again.
Each round of changes adds another wait. By the time the final quote is ready, the client may have booked with someone else.
How Do You Get a DMC Quote Faster?
Build the quote yourself on an online DMC. You describe the trip, get the priced itinerary and make the changes yourself, so there is no reply to wait for. On MindDMC the steps are:
- Describe the trip in a chat. Give the countries and nights in each, the start date, the adults and children’s ages, the trip type and the hotel category (3, 4 or 5 star). The trip type can be SIC (seat-in-coach), private, SIC + private or self-drive. A budget per person is optional.
- Get the itinerary. It arrives in the chat with the hotel, trains, transfers and activities for each day, and the package price: total, per adult and per child.
- Add your margin. The price card shows your net cost. Pick a margin of 5–15% or enter your own figure, and you see what the client pays.
- Change it by asking. Write “change the Day 3 hotel” or give new dates, and the itinerary is rebuilt and repriced.
- Send it to your client. Download a PDF with your logo that shows only the selling price, or share a view-only link on WhatsApp.
- Book it, or ask the team. Book it online with a 10% deposit, or use Send Enquiry to pass the itinerary to the MindDMC team, who reply with a quote.
Online DMC or Email Quote: How Do They Compare?
An online DMC gives you a priced itinerary in minutes and lets you make each change yourself. An email quote takes 24–48 hours, and so does each change. The differences, side by side:
| Emailing a DMC | MindDMC, an online DMC | |
|---|---|---|
| First quote | Usually 24–48 hours | About 4–5 minutes |
| Price | Costed by hand and sent with the reply | Priced in real time; hotel and train prices are fetched live |
| Each change | A new email and the same wait | One message in the chat, and the itinerary is repriced |
| Your margin | You add it to the DMC’s price | You set it on the price card; the client’s PDF shows only the selling price |
| Document for the client | Often plain text that you rebuild as a PDF | A PDF with a cover photo, photos of the hotels and activities, your logo and the client’s price |
| Booking | Another round of emails | Book online with a 10% deposit |
When Should You Still Ask a DMC Team?
When a trip needs a person to look at it, for example a large group or a special request. On MindDMC, Send Enquiry passes the itinerary to the MindDMC team, who reply with a quote in a message thread. You can accept the quote or ask for changes in the same thread.
For the trip types you can choose, see SIC vs private tours. For a full Europe trip, see how to plan a trip to Europe for your client.
Frequently Asked Questions
How long does a DMC quote usually take?
A DMC’s reply by email usually takes 24–48 hours at the earliest. Each change the client asks for, such as a new hotel or new dates, means another email and the same wait again. On an online DMC like MindDMC, the priced day-by-day itinerary takes about 4–5 minutes.
Does a land package include flights?
No. A land package covers what happens on the ground: hotels, transfers, activities and sightseeing. Flights are booked separately. MindDMC quotes the land package only, so plan it around the cities where your client arrives and leaves, and quote the flights on their own.
Do I have to send the itinerary to my client before I book it?
No. Book Now and Send Enquiry sit under the itinerary on MindDMC, and nothing requires you to send it to the client first. Book it with a 10% deposit as soon as the client agrees, or pass it to the MindDMC team with Send Enquiry.
MindDMC is an online DMC for travel agents. To quote your next client, Get 20 free itineraries. No credit card required.
